Skip to content
CyberXSolutions

Manufacturing

Accounts payable that closes itself

A $4B manufacturer processing 1.2 million supplier invoices a year across three ERPs, with a 26-person team and a month-end close that regularly ran past day ten.

16 weeks to production · North America
Book a working sessionMore case studies

Before and after

BeforeAfter
Cost per document240¢ → 7¢
Cycle time (days)94/10 → 26/10
Exception rate14% → 6%
Straight-through rate31% → 94%

$0.07

Cost per document, from $2.40

71%

Reduction in close cycle time

$2.6M

Annual run-rate saving

0

Headcount reductions — team redeployed

The challenge

What they were dealing with

Invoices arrived as PDFs, EDI feeds and scanned paper across three business units, each on a different ERP instance with different tolerance rules. Matching was manual, exceptions were emailed, and nobody could say at any given moment how much unposted liability was sitting in a shared mailbox.

Industrial manufacturerNorth America16 weeks to production

Services involved

What we did

  1. 01

    Measured the real baseline first: 1.2M documents, $2.40 average processing cost, 14% exception rate, 9.4-day average cycle

  2. 02

    Built a single extraction and matching layer in front of all three ERPs rather than three separate automations

  3. 03

    Gave agents authority to clear exceptions inside agreed price and quantity tolerances, with everything above threshold routed to a named approver

  4. 04

    Ran twelve weeks in parallel with the manual process until reconciliation agreed to the cent

  5. 05

    Handed the exception dashboard to the shared services team, who now tune tolerances themselves

The outcome

94.2% straight-through processing

Measured against the pre-engagement baseline and re-verified at the 90-day review.

  • $0.07 — Cost per document, from $2.40
  • 71% — Reduction in close cycle time
  • $2.6M — Annual run-rate saving
  • 0 — Headcount reductions — team redeployed
The number I care about is not the 94%. It is that we stopped having the same conversation about unposted liability every month.
Group Financial ControllerIndustrial manufacturer

More work

Other engagements worth reading.

From 40,000 alerts to 40 real cases

A security operations team of nine reviewing roughly 40,000 alerts a month, with mean time to contain measured in hours and a growing backlog nobody could clear.

2.8 min

Mean time to contain

900 technicians, no more paper

A field services business running work orders on printed sheets because every previous app had failed the moment technicians went into a basement or a rural site.

99.4%

Daily active use at 12 months

Eleven pilots, two in production — then forty

A 12,000-person firm with AI activity in nine business units, no shared platform, and a security review queue that averaged eleven weeks per project.

62%

Lower cost per new use case

Keep exploring

Start the conversation

Bring us the process that keeps breaking.

Ninety minutes with our engineers and strategists. You leave with a systems map, an automation shortlist and an honest read on what AI should and should not touch in your business.

Book a working sessionSee the work

What to expect

  • No pitch deck, no obligation
  • Senior engineers in the room
  • A written plan within five days

Prefer email?

support@cyberxsolutions.us